How to Submit Local Finalist Entries to LWPTSA Council

National PTA Reflections 2022-2023 Call for Entries: Show Your Voice!

For 2022-2023, LWPTSA Council is accepting:

  • 10 entries per PTA/PTSA (not per category)
  • PLUS up to 6 Special Artist division entries per PTA/PTSA

All entries advancing to Council must demonstrate the theme and must be of good enough quality to compete against the best entries from the other PTAs in LWPTSA Council. Please do not advance entries that have not been judged, and please do not advance all your entries just because you have fewer than 10 total entries.

Visit our main Reflections page for program rules for each category, entry forms, resources for local PTA Reflections chairs, and a complete list of key dates for LWPTSA Council’s ’22-’23 Reflections program,

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Unique File-Naming Instructions for Uploading Entries

Deadlines for Advancing Entries to LWPTSA

Local Reflections chairs must upload entries to our LWPTSA Council OneDrive according to the deadlines:

  • November 10, 2022: We will only accept entries from local PTAs that are in good standing (as defined by WSPTA) by this date. Only PTAs in good standing may participate in Reflections (SOA requirement). You may want to double-check with your president right away to confirm your PTA is in good standing.
  • November 16, 2022 (Before 10 pm): Local PTAs/PTSAs that are in good standing must finish submitting all advancing entries to LWPTSA Council by 10 pm at the latest on Thursday, Nov. 16. This is a hard deadline!​ Please do not wait till the evening of the 16th. Please log in a few days before the deadline.

Only entries that qualify to move on from Council to WSPTA-level judging will be entered into the National PTA portal.​ (Council will take care of that for you!)

Uploading Entries

Carefully read the instructions in this set of slides (PDF format or PowerPoint format) before uploading only your PTA’s advancing entries to the Council OneDrive linked on slide #5. You must use the unique file identification system detailed in the instructions as well as below. Entries that are not completely uploaded to Council’s OneDrive by 10 pm on November 16 will not be accepted by Council.

You will be required to upload a digital image of each Photography or Visual Arts entry or the digital file for Dance Choreography, Film Production, Literature and Music Composition. Accepted file formats are listed in each category’s rules.

Note: We do not need your paper forms. Just fill out the Excel spreadsheet already created in your PTA’s OneDrive subfolder. (OneDrive link is in the instruction slides: PDF / PowerPoint)

Unique File-Naming System for Uploaded Entries

We will be using a unique file name to connect the entry form information and the file name for each entry advancing to Council. Local chairs must use the following system to create a unique file name for each entry:

  • The last set of numbers in your PTA’s local ID: (three digits; place 0s in front if your number is fewer) — Find your PTA’s local ID
  • Two letters to represent the art category: DC, FP, LT, MC, PH, VA
  • One letter to represent the age division: P, I, M, H, or S (for Special Artist division)
  • The student’s first and last initial
  • The number of the entry from your local PTA: Use two digits between 01-10 (16-21 for Special Artist entries)

This will give each entry a unique 10-character file name.

Example 1: Lake Washington High School PTSA’s local PTA ID is 2.8.95. A photography entry from Supriya Singh is the 4th entry from LWHS PTSA that is advancing to Council. The identification for this entry is 095PHHSS04, and the file name is 095PHHSS04.jpg.

Example 2: Audubon PTSA’s local PTA ID is 2.8.5. Heesun Park’s literature entry is the 1st of Audubon PTSA’s Special Artist entries that is advancing to Council. The identification for this entry is 005LTSHP16, and the file name is 005LTSHP16.pdf.

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Connect With Us

2022-2023 LWPTSA Reflections Chair(s): POSITION OPEN
Questions? Contact Council’s Reflections team at reflections {at} Local PTAs’ Reflections Chairs are also welcome to join our LWPTSA Council Reflections Chairs Facebook Group, where members can share ideas and ask questions.